Particulars of Employment

From April 2020, most particulars (terms of employment) will have to be included in a single document provided in advance of day one of employment. There are a few exceptions which may be given in instalments up to two months after the beginning of employment.

Particulars that must currently be given in a single document (the principal statement):

·       The names of the employer and employee

·       The date the employment starts and the date the employee’s period of continuous employment began

·       Pay (or method of calculating it) and interval of payment

·       Hours of work, including normal working hours

·       Holiday entitlement and holiday pay

·       The employee’s job title or a brief description of the work

·       Place of work

·       The days of the week the worker is required to work and whether working hours or days may be variable, with details of how they may vary

·       Any other paid leave (e.g. maternity)

·       Any other benefits provided by the employer

·       Any probationary period

·       Any training offered by the employer

·       A person to whom the employee can appeal if they are dissatisfied with any disciplinary decision or grievance finding.

Also, from 6 April 2020, the following particulars that may currently be provided in a supplementary statement or a reasonably accessible document must be given in the principal statement:

·       Terms as to length of temporary or fixed-term work.

·       Terms related to work outside the UK for a period of more than one month.

·       The notice periods for termination by either side

·       Terms and conditions relating to incapacity for work due to sickness or injury, including any provision for sick pay.

The following details do not need to be provided by day 1, but must be provided within 2 months of start date:

·       Terms as to pensions and pension schemes.

·       Details of any collective agreements directly affecting the employment.

·       Details of any training provided by the employer.

·       A note giving certain information about disciplinary and grievance procedures (in addition to the information which must be given in the principal statement in any case).

Posted on 5 February, 2020 by Ortolan

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